Privacy Policy

1. Introduction

AccountingBrains ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website accountingbrains.com or use our services.

By using our website or services, you consent to the data practices described in this policy.

2. Information We Collect

2.1 Personal Information

We may collect personally identifiable information that you voluntarily provide to us when you:

• Register for an account
• Express interest in our services
• Fill out a contact form
• Subscribe to our newsletter
• Communicate with us

This information may include:

• Name and contact information (email, phone, address)
• Business information (company name, tax ID, financial data)
• Payment information (processed securely through Stripe)
• Communication preferences

2.2 Automatically Collected Information

When you visit our website, we automatically collect certain information about your device, including:

• IP address and browser type
• Operating system and device information
• Pages visited and time spent on pages
• Referring website addresses
• Cookies and similar tracking technologies

3. How We Use Your Information

We use the information we collect to:

• Provide, operate, and maintain our accounting services
• Process your transactions and manage payments
• Send you invoices, receipts, and service-related communications
• Respond to your inquiries and provide customer support
• Send marketing and promotional communications (with your consent)
• Improve our website and services
• Detect and prevent fraud or security issues
• Comply with legal obligations and industry regulations

4. Sharing Your Information

We may share your information with:

• Service Providers: Third-party companies that help us provide services (payment processing, email delivery, analytics)
• Professional Advisors: Lawyers, accountants, or consultants when necessary
• Government Authorities: When required by law or to protect our rights
• Business Transfers: In connection with a merger, acquisition, or sale of assets

We never sell your personal information to third parties.

5. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your experience. You can control cookie preferences through your browser settings. Note that disabling cookies may limit website functionality.

We use Google Analytics to understand how visitors use our site. For more information, visit Google's Privacy Policy.

6. Data Security

We implement industry-standard security measures to protect your information, including:

• 256-bit SSL encryption for data transmission
• Secure servers with restricted access
• Regular security audits and updates
• Employee training on data protection
• SOC 2 compliance protocols

However, no method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

7. Your Privacy Rights

Depending on your location, you may have the following rights:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your personal information
• Opt-Out: Unsubscribe from marketing communications
• Data Portability: Request your data in a portable format
• Object: Object to certain processing of your information

To exercise these rights, contact us at privacy@accountingbrains.com

8. Children's Privacy

Our services are not intended for individuals under 18 years of age. We do not knowingly collect personal information from children.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies.

10. Data Retention

We retain your personal information for as long as necessary to provide services and comply with legal obligations. Financial records are retained according to IRS and state requirements (typically 7 years).

11. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on this page and updating the "Last updated" date.

13. Contact Us

If you have questions about this Privacy Policy, please contact us: